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Maritime Accounting

The strategic maritime accounting system

INTRODUCTION OF MARITIME ACCOUNTING

The Strategic maritime accounting system developed based on considerable implementation experiences of packages and know-how of shipping companies.

Various functions specialized in shipping accounting

TRANS-Account has been designed to accommodate the workflow of the global shipping industry and includes a range of useful features as standard that are not available in other accounting packages.

International Financial Reporting Standards (IFRS) and Internal Control Support

In addition to Japanese accounting standards (GAAP), we also have the capability to cover accounting procedures based on International Financial Reporting Standards(IFRS) and internal controls which are strongly required in listed company accounting.

Multi-currency / multi-language support

The system supports the bookkeeping of foreign currency transactions, which is essential for shipping companies and balance management by currency and accounting. The system can be set up in multiple languages for each user and available globally by numerous overseas offices as a standard group accounting system.

Reliable accounting data supports strategical decision making

With a wide range of report output functions, data can be exported to Excel to meet various needs and applications, and comparative and analytical documents can be made with ease. The more you use it, the more data it accumulates, enabling you to perform historical and accurate management accounting, speeding up decision-making and significantly increasing operational efficiency.

CONFIGURATION

System Configuration

TRANS-Account is composed of various sub-modules as an auxiliary book centring on the core basic accounting system General Ledger (GL) and input information related to accounting that Excel has managed to the sub-module. By going, each submodule and the basic accounting system are seamlessly linked, and in addition to the function to support journals for daily operations, the system also fully supports settlement journals such as period apportionment and accrual deferral.

In addition, data from an external system can be freely imported by using the journal import tool that is equipped as a standard function.

SUBMODULE

Submodule Overview

Credit Management System (AR)

A system that manages payment schedules and receivable balances for business partners. By performing the deposit processing, it supports a series of deposit operations from taking in the deposit data received from the bank, performing automatic matching with the bond balance data, and automatically creating a deposit slip. Receivables can be applied flexibly, such as partial application or application after provisional receipt.

Debt Management System

Debt management A system that manages payment schedules and debt balances for business partners. By processing payments, it supports a series of payment operations, from creating FB data for domestic and foreign remittances by payment method to automatically creating payment slips according to the bank account used. It streamlines payment operations by automating a series of payment processes after you enter a debt accounting slip.

Exchange Contract Management System (FX)

It is a function that can register the conclusion information of exchange contract transactions and manage it for each reservation type (normal reservation, range forward, call option, put option). The registered exchange contract transaction supports processing such as advancement, extension, execution, and cancellation of the delivery date. You can output the exchange contract list for the relevant period by totaling the exchange contract balance for each department or specifying the delivery date with From-To, so you can check the exchange contract balance at the end of the period at a glance. Can be done. In addition, you can automatically output the closing journal by entering the market value evaluation information at the end of the period.

Budget Management System (BG)

Create a budget and manage the actual budget. It is possible to have multiple versions such as initial budget, review budget, estimated budget, etc., and each can be compared. It is also possible to compare the forecast and actual conditions for each ship with the management code used in the basic accounting system. It also supports foreign currency denominated budgets, and it is also possible to convert at the budget exchange rate set for each version and perform forecast and actual comparisons in foreign currency denominated and key currencies.

FUNCTION

Main Functions

Full input support function

There is an input support function so that even users other than the accounting department who do not have accounting knowledge can easily perform input work.

Journal pattern / slip copy function

Frequently occurring transactions can be registered as journal patterns in advance, and journal patterns can be called when entering slips, and past slips can be copied to create slips.

Foreign exchange gain / loss automatic journal function

If there is a difference in the yen conversion amount in a check that balances foreign currencies, the difference is recognized as foreign exchange gain or loss and automatically journalized.

B / S account clearing function

It is possible to call up the journals of the B / S accounts (advance payments, agency receivables, etc.) that have already been recorded and apply them.

Next term reversion function for closing journals

For closing journals that need to be reverted to the next fiscal year, such as accrual recording and deferred recording, a reversal slip is automatically created on the specified date by specifying the reversal date.

Workflow approval function

The approval function, which used to be up to two stages, has been further strengthened! From the drafter to the final approver, you can specify the approver on the workflow for each position level and approve any number of people in any number of stages! Since it is no longer necessary to circulate and seal slips and vouchers on paper, and approval and history can be confirmed on the desktop, it is possible to promote paperless offices and realize a safe and reliable approval process even when working from home.

File attachment function

When entering a slip, it is possible to attach financial statements such as a PDF file or EXCEL file that is a scan of voucher documents such as invoices. The attached file can be viewed when approving the slip or inquiring the slip (trial balance → drill down from the ledger). Attachments can be viewed on your desktop at any time, eliminating the hassle of finding drawers and piles of cabinet documents for paperless accounting.

Slip input EXCEL import function

A function to DOWNLOAD and UPLOAD the journal detail EXCEL file has been added to each slip entry screen, reducing the journal entry work. This is especially effective when you enter a journal with a large number of details each time.

Download Function

Outputs the journal details on the slip input screen according to the import format.

Upload Function

Import the EXCEL file created according to the import format.

Update history inquiry

It is now possible to inquire the update history (when, who) of the status of each slip such as new registration, correction, approval / denial of slip, and the internal control function by the system has been strengthened.

Abundant aggregation function

In addition to the financial accounting report, it is possible to hold multiple account structures according to the management accounting report, and the user can output the management accounting report.

Aggregation by department hierarchy

By setting the organizational hierarchy, financial forms can be compared, aggregated and output at any organizational hierarchy level.

Multiple account structure

In addition to the basic item system in financial accounting, management forms in different formats for various purposes such as operating income statement for profitability evaluation, ship income statement, marginal profit calculation for break-even point analysis, etc. It is possible to create.

Multi-management item function

In addition to the basic accounting items of items, subsidies, breakdowns, departments, and business partners in accounting transaction data, up to 6 types of management codes such as ship name, next flight, place of origin, and item, as well as contract number and transportation volume, etc., up to 3 You can freely set the type of non-accounting item. In addition, you can easily manage profit and loss in various combinations using management items, and you can use it as a cross-cutting approach necessary for decision support.

Correspondence between foreign currency denominated transactions and foreign currency key currencies

It supports input of foreign currency denominated transactions, can manage foreign currency denominated balances, and automatically creates foreign currency valuation replacement slips at the time of settlement. It is also possible to create a foreign remittance request form and foreign remittance FB data. It is an overseas subsidiary and also supports accounting treatment using foreign currencies such as US dollars as the key currency.

Debt / credit management function

Debt management supports a series of operations from debt recording to payment processing, and receivable management supports a series of operations from debt recording to payment. In addition, in payment processing, payment operations will be streamlined by automatically creating comprehensive transfer / foreign remittance data (JBA format) and automatic payment slips. In the deposit process, the deposit data is taken in from the bank, the deposit data and the bond data are automatically matched to clear the bond, and the deposit slip is automatically created, which makes the deposit operation more efficient.

Multilingual

The language can be set in English or Japanese for each user, and it can be used globally from multiple overseas bases as a "group standard accounting system".

Interface

A general-purpose journal data face DB is provided so that data created by the upstream system developed by the user can be easily interfaced as journal data. It can be operated integrally with an external system.

B / S account automatic clearing process

In the shipping and port transportation related industries, it takes a lot of effort to manage whether transactions of B / S accounts such as advance payments, agency receivables / debts, and other unsettled accounts are settled. The journal data containing the items subject to automatic application is displayed in a list for each debit and credit, and automatic matching is performed using the matching keys such as business partner, ship name, and route (manual matching is also possible). The journal data that cannot be matched and remains can be recognized as unsettled data, and it is possible to manage the details efficiently.

Free journal search (simple query)

Users can freely select search conditions to search journal data. Also, by saving the search conditions in the master, you can easily search by simply calling them.

Voyage balance settlement function

If you register the voyage schedule (departure date, completion date) by ship name / next voyage, the settlement journal will be automatically created based on the voyage completion standard / voyage daily rate standard (selectable).

Set-off settlement

It is possible to settle the rent and advance payments with the shipowner, settle the agency claims and debts with the foreign agency, create a settlement statement (STATEMENT), and use the settlement data to process payments and deposits. Is possible.

Security function

In addition to the password authentication check when logging in to the accounting system, access to accounting information can be restricted so that departments other than the accounting department can use the accounting system widely.

* J-SOX law measures

Program privilege role

It is possible to display only the programs that can be used in the menu by the authority role set in advance for the user.

Slip update permission level

It is possible to prevent access to slips entered by other departments or other inputters when modifying or copying slips.

Disclosure authority role

It is possible to set the subject and department to be disclosed by the disclosure authority role set for each user.

Multiple companies and group accounting

Accounting for multiple companies can be processed with one system. Of course, each company's own management method and course system can be set. In addition, by using the group accounting option, transactions within the group can be accounted for as if they were one accounting unit, and intercompany replacement slips can be automatically generated. When the parent company pays the expenses of the subsidiary in advance, the parent company will create the slip input and the subsidiary's slip at the same time, eliminating double entry. An operator company that establishes a special purpose (SPC) company overseas such as Panama and Liberia for the purpose of only ship-owned vessels and charters from the SPC (ship owner) to operate the shipping business. There are many cases that are responsible for. By using the group accounting function, these complicated slip creation operations can be dramatically reduced.

Electronic book support

All the history of slip correction / deletion is retained, and the correction history can be tracked.

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